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Choosing a Time and Attendance System: 2016 Guide

Trying to find a time and attendance system? Visit our finest picks page to see which ones we advocate, along with a complete list of others that might do the job, if you already know what you're searching for. What Are Time and Attendance Systems? Time and attendance systems allow employees to clock in and out via time clocks, web-connected computers, mobile devices and phones. That info is then instantly transferred into software that can be imported into your payroll solution. synel These systems do much more, though, than simply track when workers go and come. They also: Track mobile workers via geolocation and geofencing. Give realtime data on who's working, who is not, who showed up late and who's nearing overtime. Handle paid time off. Create employee programs. Provide comprehensive job data to supervisors and business owners. Time and attendance systems feature a self-service function that allows employees to handle many time-tracking tasks independently, including reviewing the hours they have worked, future schedules and their current and paid time off details. Click Here For With on-premises systems, you pay all your costs up front. Yet, there normally isn't any continuing support or software updates included in your one-time prices. Cloud-based services have recurring monthly costs. Some services also assess a minimal monthly charge or a base monthly fee. Additionally, some suppliers also charge an one-time set up and execution fee. Unlike on-premises systems, nevertheless, support and all software upgrades are included in your monthly expenses. The biggest benefit of these digital systems is they remove the need for manual timecards. The time all is collected electronically, with the calculations done for you. This cuts down on the odds of errors. Another positive is that these systems handle all your time needs — employee attendance, paid time off and scheduling — in one software. The largest drawback to time-tracking systems is that they're more expensive in relation to the old manual approach where employees wrote down their hours daily or punched in and out using a paper timecard. Another possible disadvantage is that they frequently force employers to control the perception that asking their workers to monitor their time is some form of micromanagement. What the pros say: The most common time systems have an interface that enables employees to clock in and outside, either via a a time clock, a notebook, a kiosk, and sometimes even a mobile program. Unique Advantages of Attendance and Time Systems They contain: Monetary penetration — A time and attendance system provides complex tracking for job-costing and labour distribution, according to Jim Wacek, president of the attendance and time office for Insperity. Saves money — Having a thorough look at labour costs and where changes can be made also can be a cost-saving tool. Wacek said businesses can save up to 5 percent of the payroll costs by automating their time and attendance system. Real-time information — Matt Rissell, CEO of presence and time system provider TSheets, said data is logged by these systems as its happening. "You’re logging hours, occupation codes and information about breaks and PTO in real time," Rissell said. More happy workers — These systems can frequently lower the frustration levels of owners and not merely workers, but supervisors, payroll staff, human resources professionals as well, Rissell said. Worker accessibility — Reeve White, director of marketing for the medical care consulting firm Primaris, said her synelcompany enjoys that time and attendance systems enable employees to manage time-related tasks independently. "Workers can quickly monitor and enter their [own] work time, see how much paid time off they've and submit time-off requests," White said. Greater truth — Steinberg said time and attendance systems provide increased accuracy. Overtime calculations — Manager of product management for Paychex, Janet Klamm, said time and attendance systems remove the hassle of attempting to compute overtime hours. "A time and attendance system will compute your regular time and overtime for you," Klamm said. "This can be particularly helpful for you if you might have workers that receive different rates of pay for various sorts of work." Click Here For Insurance benefits — Deborah Sweeney, CEO of MyCorporation, said these systems are a terrific tool for assessing insurance requirements. "Many insurance companies need information about total hours worked by employees," Sweeney said. "Using this software makes getting this info simpler." What to Look For in a Time and Attendance System With numerous time and attendance systems in the marketplace, it can not be easy to understand which is right for your own company. When searching for a system, our experts highlighted quite a few things you should look for: Flexible time tracking choices: Try to find a system which allows workers to record their hours in multiple ways, for example through an internet-connected computer, smartphone, tablet, time clock and phone. Keeps exact time: The greatest time and attendance systems ensure their workers are being paid by companies for the actual time they work, not the hours they are scheduled to work. Tracks all time problems: Be sure you pick a method that takes care of all your time-related needs, not one that merely lets employees punch in and outside. This consists of managing employee programs and handling all paid-time-off calculations. Mobile compatibility: Since many workers and supervisors work outside the office, you will need a system which is compatible with cellular devices wherever they're so it can be obtained. This consists of options that not only give remote workers the ability to clock in and out, but also monitor their place so companies understand from where they're supposed to be they're working. Simple use: Search for a system that is user-friendly, has a clean interface and allows worker self-service. Integration choices: Pick a method that integrates with the applications and software, for example HR and payroll programs, that you're using. Proactive alarms: Some systems provide notifications when employees are nearing or forget to clock in or out. This can be helpful in business expenses that are controlling. Audit trail attributes: The ability to view original timesheet data along with any changes can not be unimportant in case of an audit.